Improving your communication skills: 8 things you should know

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In today’s workspace, communication skills are highly valued yet often overlooked. It’s easy to fall into the trap of prioritizing productivity over interpersonal connections, but it’s important to recognize that effective communication is key to success. As an entrepreneur, it’s critical to be able to clearly articulate what you do or what your business stands for in order to engage your audience. 


The ability to navigate the workspace, whether as a leader or a team member, hinges on communication. The way you communicate with others can have a significant impact on achieving your goals and driving results. That’s why it’s essential for every individual to strive for at least 70% accuracy in communication. When everyone is aligned and working towards the same objectives, the likelihood of success increases dramatically. So, take the time to hone your communication skills and watch your career soar. 


Improving one’s communication skills is a task that may seem daunting at first, but with the right mindset and approach, it is very achievable. It is crucial to maintain focus and not allow oneself to be distracted from the issues at hand while engaging in a conversation with others. Paying attention to the conversation will enable one to communicate effectively. 


Active listening involves paying close attention to all the details and conveying the message that what the other person is saying is essential. This approach will help one to understand who, what, and how to address a particular situation correctly. 


There are several things to consider while building communication skills. The following are things you should know in your journey of growth as it matters to communicating;


Know your preferred audience


Understanding whom you intend to communicate with and the problem you aim to solve is crucial. It is also essential to take note of factors such as geography, age, race, and exposure of your audience. The exposure needed here is both yours and your audience’s, it guides you when it comes to the area of expectation.


By doing this, you will know how to address them properly and remove any potential barriers to effective communication. 


Be concise and clear


The best messages are often simple, try not to use plenty of words while your message can be passed in just a few words. That is if you can communicate what you do in 100 words, do so. Do not allow the 1000 words already in your head or written to get in the way of a simple and concise message.


Instead of putting many words together, repeat focus words instead. After the advertisement or meeting, what do you want those who watched or listened to take home? The message you intend to pass across should be hammered well enough for understanding. Do not bore your audience, attention span varies from audience to audience.


Use the right communication means


Your delivery is dependent on the method you use to pass your message. Understand what you intend to pass across. When it comes to an argument between teammates or whosoever, you may have to withdraw from speaking so your words are not misinterpreted. Depending on the conversation or the number of persons, you can decide to refrain from speaking and use the text medium instead.


If you are being accused, understand that you can only control your own emotions and response nit the other person, you will need to clear the air with your emotions in check. Expressly ask and answer the questions of how well you can pass the message; either by video or any other means, ensure you choose the best, you can do that using a survey among your audience. Let them show or tell you how they would love to be communicated to.


You can satisfy everyone but you should be able to get through to at least 70% of those you intend to get your message.


Allow engagement


Giving room for your audience to engage you in conversations after or when you communicate is one of the best ways of improving your communication skills. People are receptive when you let them feel heard. You have to make it obvious that their personality is seen and what they have to say is regarded and appreciated.


Get them involved; throw out questions and give room for feedback. This way you are recognizing that their opinions matter in the scope of things and everyone gains. Communication should not only evolve around how you feel and what you have to say, the other parties must matter to you as you can’t do it alone. Acknowledge your audience from time to time.


Make eye contact


While some of us are shy and may not be able to maintain eye contact for a long time, some of us don’t see it as something necessary but it is. For the first set of people, it is doable, you can build your confidence and may need to focus on what you have to say and those you are talking to. As a person, you would not want to be talked to and not be looked at.


Make eye contact while speaking to be certain your message is getting across. You can read body language through this method also. Every time you look at your audience, you can see through their emotions and get feedback before they open their mouths to speak. It does not just benefit your audience but you also, when process your thoughts while speaking.


Minimize distractions


In communication, something that will help you and your audience is to not give in to distractions. Distractions will take the mind away from what is important at the moment. The right message must be passed along and understood, distractions have a way of shifting the focus from what is to what is not.


Also, ensure the right audience is in attendance. The right audience knows what they want and why they are listening to you. If you have constantly provided value, their minds and brains are pumped, they know how detrimental it is to be distracted and also ask the wrong questions. The wrong questions are one of the strong tools to cause distractions as they allow deviation from the right path.


You also have to use the right examples to avoid getting the wrong notion passed across and allowing mind drift which can cause the wrong questions and, hence, distractions. In all, be aware of your environment and avoid words you don’t understand to avoid being stuck when you are asked what they are.


Be time conscious


Time is money and money buys you time. In the process of preparing for your speech, stick to the time allocated to you, and if you have the power to choose how long you speak, be reasonable. Ask the right questions of how long you as a person can sit to listen to what you have to say.


Write down your message and go over it again. In public speaking, it is advisable to read out loud what you have written down over again while you time yourself during those times and ensure only the important details that are needed.


Understand your goals for communicating


Know what you intend to achieve by speaking. That way, you pass across the details you intend to pass without missing anything. If you intend to pass a message where you want your audience to do something, make use of active words and direct sentences like, START NOW, CLICK ON THIS, YOU HAVE TO, etc.


Write your goals down, this helps you understand them and constantly remind yourself of them. It will guide you to what you say to your audience.


To conclude, it is crucial to understand that your ability to communicate effectively holds immense power in influencing how you are addressed in any setting. Your attire is not the only factor that influences how others perceive you, but also the way you communicate. Your communication skills also play a vital role in shaping how others choose to communicate with and you.


By communicating effectively, you can create a positive perception of your business among your target audience and enhance your brand reputation among people who may not necessarily be your primary audience.


Developing effective communication skills takes time, effort, and dedication. However, the results are undoubtedly worth the investment. The following eight key points are essential for your personal and professional growth, and it is crucial to internalize them and continuously strive to improve. 


Moreover, seeking inspiration and guidance from accomplished individuals in your field can help you hone your skills. Isolation is not the way to go if you wish to improve your communication skills. Consistent practice and interaction with others are essential to developing your abilities.

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